Tag Archive | "inbox"

February 2010’s Most Popular Posts [[this Is Good]]

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This month we highlighted 10 Google settings you should know, detailed how to set up a fully automated media center, stopped Google Buzz from showing the world your contacts and cluttering your inbox, and a whole lot more. Here’s a look back.

  • Top 10 Google Settings You Should Know About
    As the outcry over Google Buzz’s privacy has shown us, it’s smart to explore settings in Gmail, along with other places you’re sharing data with the search giant. Let’s take a look at 10 privacy, convenience, and annoyance fixers you should know.
  • Where Can I Watch the Olympics Online?
    Dear Lifehacker, I’m a huge fan of the winter Olympics and I don’t want to miss a minute of coverage. Where can I watch the games online?
  • Set Up a Fully Automated Media Center
    We love a good media center almost as much as we love automation, so self-confessed media geek Alex Ward’s fully automated media center caught our eye. It’s all the benefits of an awesome media center without all the hassle.
  • Stop Google Buzz From Showing the World Your Contacts
    Whether you call it a huge privacy flaw or just an annoyance, Google Buzz can put the contacts you automatically follow-a.k.a. those you most frequently email or chat-on a public profile page. Here’s how to undo that.
  • LookInMyPC Is a Must-Have Tool for Computer Troubleshooting
    Windows only: LookInMyPC generates a complete report of what’s going on in a computer-from hardware to software, and everything in between. After playing around with it, this writer wouldn’t start troubleshooting a PC without it. I’m not kidding.
  • Become a Gmail Master Redux
    Gmail is easily the most popular email application among power users, and with good reason: It’s an excellent app. But if you haven’t gotten to know its best shortcuts, tricks, Labs features, and add-ons, it’s time you made Gmail sing.
  • Five Best Start Pages
    Your start page is the first thing you see when you open your browser or load a new tab-your gateway to the rest of the web. Get the most from your start page with one of these five favorites.
  • Which Media Center Is Right for You: Boxee, XBMC, and Windows Media Center Compared
    Want all your downloads, streaming video, and other techie media stuff on your TV? Wondering which media center works best for you? Here’s a look at the biggies in chart and Venn diagram form, followed by some lengthy breakdowns of each.
  • Hide/Remove Google Buzz Updates from Your Gmail Inbox
    If you just don’t have the bandwidth to manage one more set of social notifications automatically hitting your Gmail inbox, you may not be all that excited about this morning’s Google Buzz announcement. Luckily banishing Buzz from your inbox is easy.
  • Make Images 3D sans Goofy Glasses
    3D pictures are interesting, but they rely on glasses that alter the way your left and right eye perceive images. This cool 3D image-creation technique doesn’t require glasses but still produces a 3D illusion.


Gigafide HACKED?!

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Gigafide has been HACKED so all I ask for the youtube public is to SEND YOUTUBE SUPPORT TO FREEZE THE ACCOUNT BEFORE VIDEOS GET DELETED! New information: What had happened was that he got an inbox, clicked the link, logged in, then the attacker had the password. It was all because of a phishing link! BE CAREFUL GUYS! I pay my respects :( AS I SAID TO MANY, TELL YOUTUBE TO FREEZE THE ACCOUNT, OR GO TO www.youtube.com and REPORT THE SITE: xrojan.weebly.com note* DO NOT DOWNLOAD ANY OF THE FILES LONG LIVE GIGAFIDE! ps the hacker is: www.youtube.com otherwise known as: xxxv1r0j4nxxx

Banish Google Buzz Updates from Your Gmail Inbox [Distractions]

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If you just don’t have the bandwidth to manage one more set of social notifications automatically hitting your Gmail inbox, you may not be all that excited about this morning’s Google Buzz announcement. Luckily banishing Buzz from your inbox is easy.

Any Buzz notification automatically matches the Gmail query label:buzz, so all you’ve got to do is set up a quick filter to keep those Buzz notifications out of your inbox. Here’s how it works:

Filter Buzz Notifications Out of Your Inbox

First, click the Create a filter link in Gmail up next to the search box.

Then, in the Has words text box in the filter tool, enter label:buzz. You can test the search to make sure it matches what you want, but it should—the Buzz label is reserved. Click the Next Step button; Gmail will warn you that Filter searches containing label and a few other search operators won’t work, but don’t worry—our testing shows that for Buzz messages, they seem to work just fine, so click OK and move on.

Finally, tick the checkbox next to Skip the Inbox (Archive it) and the click the Create Filter button. From here on out, your Gmail inbox should be Buzz-free. You can optionally add a special label to you Buzz items at this point, or you could just search label:buzz whenever you want to check out your Buzz notifications.

Turn Off Buzz Completely

If, on the other hand, you want to turn off Buzz altogether, just find the tiny turn off buzz link at the very bottom of your Gmail window:

Thanks Kossio and mrinaldesai!


Today Is National PC Cleanup Day, So Let’s Tidy Up Your System [Computers]

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The Web Worker Daily blog reminds us that today is National Clean Out Your Computer Day. Want to do some serious PC cleaning but not sure where to start? We’ve got your back, so let’s get with the purging.

Photo by karindalziel.

Clean Out Your Inbox

One of the first places you’ll probably find bogged down with a bunch of junk you don’t need is your email inbox. If you use Gmail to manage your email, follow these simple steps to free up loads of space without losing important emails. Once you’ve wrestled your inbox into submission, assign a Trusted Trio of three folders to keep your inbox clean: Follow Up, Archive, and Hold.

Daring productivity mavens may want to take this tip a step further and try out our own Gina Trapani’s idea and eliminate the Archive folder:

Gmail comes with an archive area built in: click on the “All Mail” link to see it. When you archive a message in Gmail (either by clicking the Archive button, selecting the menu option or hitting the E key), the message gets yanked out of your inbox and archived in the “All Mail” view. That means there’s no need for the Trusted Trio’s Archive folder. That is, you only need Follow Up and Hold buckets.

Give Your Filesystem a Thorough Once-Over

Now that your inbox is looking svelte, let’s move on to the stuff going on around your PC’s system. If you think your computer may have been infected with some form of malware but have been putting off hunting it down, you’ll want to find a solid, deep-cleaning malware-removal tool and get rid of what ails you. Once you’ve done that, get a better deadbolt on your system with some reliable antivirus software. (In fact, around Lifehacker HQ we tend to think that Windows security tools are pretty great.)

Even after you’ve removed the malware, you may still have quite a few uninstalled-then-forgetten apps sitting around cluttering up your system. To completely get rid of your unwanted apps, try previously mentioned Revo Uninstaller (we’re happy with the free version).

Once you’ve relieved your PC of all the garbage that was weighing it down, make sure it stays in pristine condition with an automated Windows file cleaner like CCleaner (which you can automate to run nightly), and keep your oft-used folders organized with Adam Pash’s Belvedere. Use Windows’ built-in Scheduled Tasks, to make sure your hard drive performs regular health maintenance tasks.

Clean Out Your Hardware Dust Bunnies

Now that your PC’s brain is purring along, let’s give its innards a good cleaning, too. Don’t be intimidated at the thought of opening its case to evacuate PC dust bunnies. Grab a Phillips head screw driver, some mechanical oil with a dropper, and a can of compressed air, then get to work.

These are a few of our favorite ways for cleaning up our PCs in honor of National Clean Out Your Computer Day, but we know you’ve got your own great suggestions, too, so let’s hear them in the comments.


Become a Gmail Master Redux [Hack Attack]

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Gmail is easily the most popular email application among power users, and with good reason: It’s an excellent app. But if you haven’t gotten to know its best shortcuts, tricks, Labs features, and add-ons, it’s time you made Gmail sing.

Photo remixed from Google’s own Become a Gmail ninja page.

Way back in 2006, I showed you my favorite tips, tricks, and tools for making the most of Gmail. A lot has changed in the Gmail world since then, so much so that it seemed like a good time to revisit our favorite tips, tricks, and tools for getting the most from Gmail. Most, if not all, of these tips and features will also apply to the Google Apps accounts set up by businesses and organizations, but your administrator may not have enabled everything you see here.

No one really needs to be sold on Gmail anymore. Either you like the threaded conversations, powerful search, built-in filters, and awesome Gmail Labs functionality or you don’t. I love these things, and below I’ve attempted to put together my comprehensive guide for turning Gmail into the ultimate communication and productivity hub. (I’m focusing on covering territory that I didn’t cover in my previous guide, so if you’re looking for a more beginner guide, read that first. Much of it remains true.)

I’ve broken things down into sections, starting with keyboard shortcuts, then moving down into the best Labs add-ons, third-party add-ons, search techniques, etc. Ready to power up your Gmail? Let’s get started with how to set up and use Gmail’s robust keyboard shortcuts—my favorite Gmail productivity booster.

Beat Your Inbox into Submission from Your Keyboard

If there’s one thing we love around Lifehacker, it’s the productivity boost we get from keeping our hands glued to the home row. (Seriously, our love of keyboard shortcuts is almost pathological.) Anything that allows us to perform tasks from the comfort of our keyboards—without requiring us to drop everything we’re doing, move over to the mouse, hunt for a link or button, and click—ranks high on our list of productivity boosters. If you share even a tenth of our enthusiasm for keyboard shortcuts, I’ve got good news: You can do absolutely everything in Gmail from the keyboard. Here’s how:

First, go to your Gmail settings and make sure you’ve got Keyboard Shortcuts turned on. (That link should work if you’re logged into Gmail—it won’t work with a Google Apps mail account.) Be sure to save your changes after you’ve changed the setting.

Next, click over to Gmail Labs. Labs is full of experimental features capable of adding functionality to Gmail (which we’ll get to in more detail below), but for now we’re going to focus on just one, called Go to label. Find it, enable it, and save your changes.

Now you can do nearly anything you could possibly want in Gmail without once pulling your hands away from your keyboard. You can see a full list of shortcuts here, or view the shortcut help in Gmail at any time by typing ‘?’ (a question mark), which will give you this shortcut pop-up:

(Click the image above for a closer look.)

That’s all well and good, but it’s also a little overwhelming, so let’s break it down a bit.

Navigating Messages:
j and k go up and down: When you turn on Gmail shortcuts, you’ll notice a small black triangle appears to the left of your messages. You can move this cursor up and down by hitting the ‘j’ or ‘k’ keys, respectively. Want to move down a message? Hit ‘j’. Want to move back up? Hit ‘k’. Simple, right?

o and Enter open messages: Now let’s say you want to read the message next to the cursor. You’ve got two choices: either hit ‘o’ or Enter. (I prefer ‘o’ because it’s less of a stretch.) Not bad, huh? When you’re viewing an email, pressing ‘j’ or ‘k’ will move you to the next or previous email without going back to the list.

n and p move to next and previous messages: Once you’re viewing an email thread, you’ll notice the black triangle is still there, only now it’s next to messages within a thread. You can navigate between different messages in an open thread with the ‘n’ and ‘p’ keys (think next and previous). Again, to expand collapsed messages, you just press ‘o’ or Enter.

Labeling and Moving Messages:
You use Gmail to do more than just read emails, right? Hopefully you’re already taking advantage of Gmail labels (if not, this post describes Gmail labels in detail), and now it’s time to learn to label to your heart’s content from the keyboard. And—surprise—it’s very easy.

l + label name adds a label: If you’ve already opened a thread, you can label it by pressing ‘l’ (for label) and then typing the name of the label you want to add. You don’t have to type the whole label name—just enough so that one of your current labels is highlighted. Once it is, hit Enter to apply the label to the message. If you’re looking at an inbox pane rather than an open message, you can apply labels to one or multiple threads at a time. To do so, you need to first mark the threads you want to label by ticking the checkbox next to those messages. Again, this is normally mouse territory, but you’re a keyboard junkie now.

x ticks a message checkbox: Instead of moving to the mouse, again, press ‘j’ or ‘k’ to move between messages, then press ‘x’ to tick or untick the checkbox next to a message. You can mark as many as you want, and when you’re ready to label, it’s the same drill as above: ‘l’ + the name of the label.

You can also create an entirely new label using this shortcut. Just hit ‘l’ and type the name of the new label you want to create.

To remove a label that’s already been applied to a message, you’ve got two options. You can use the same method as above, except rather than typing the name of the label you want to apply, you type the name of the label you want to remove; doing so when a label has already been applied will remove it.

y removes a label: Alternately, if you want to remove the label you’re currently looking at (for example, if you searched for label:followup or clicked on your followup label in the sidebar), pressing ‘y’ will do the trick. From the inbox, ‘y’ will archive the message. (‘e’ will archive from any view.) From other labels, pressing ‘y’ will remove that label.

v moves messages: Last, if you prefer to think of your labels more like folders, you can move messages using the ‘v’ keyboard shortcut—which works the same way as the ‘l’ shortcut, except in addition to applying a new label, it removes the label you’re currently viewing.

star, spam, and trash: When you’re either viewing a message or have messages selected, you can press ‘!’ to make a message as spam, ‘#’ to send it to the Trash, or ’s’ to star it.

Composing, Replying, and Forwarding:
You’ve got reading, labeling, and moving your messages down pat, but you do occasionally write email, too. These shortcuts are a breeze to remember. You can compose a new message at any time by pressing ‘c’, reply to an open email by pressing ‘r’ (or reply all with ‘a’), and forward an email by pressing ‘f’. Easy enough, right?

Search and Navigate Your Inbox:
The only major thing left to do is navigate your inbox and labels, which is part of why we installed the Go to labels feature above. Navigating anywhere in Gmail starts with pressing ‘g’, for Go. From there, it’s a matter of knowing where you want to go.

  • g then i goes to your inbox
  • g then s goes to starred messages
  • g then t goes to sent messages
  • g then d goes to drafts
  • g then a goes to all mail
  • g then c goes to contacts
  • g then k goes to tasks
  • g then l then label name goes to that label. This also works to navigate to any of the other ‘g’ shortcuts that have quicker shortcuts; for example, you could press ‘g’ then ‘l’ then ‘inbox’ to navigate to your inbox rather than ‘g’ then ‘i’.

This may have all sounded overly complicated at times, but trust me, all it takes a is a little bit of effort before it’s all ingrained in your muscle memory—a task for which you’ll thank yourself!

Note: Surprisingly, I wasn’t exhaustive above, but I did highlight the shortcuts I use the most. For a more exhaustive rundown (minus the Go to label shortcut), see Gmail’s shortcut help page.

Add More Functionality with Gmail Labs

You were briefly introduced to the the shortcuts feature above, but that’s only the tip of the Gmail Labs iceberg. Gmail releases experimental features regularly in Gmail Labs, and some of them are must-haves for the true Gmail junkie. We rounded up ten of our favorites last year, so I won’t go in depth beyond pointing out a few of my current favorites. (Remember, to install any of these Labs features, just point your browser to Gmail Labs and enable any you like.)

Multiple Inboxes: Turn your inbox into a dashboard capable of displaying up to five different searches (like, for example, your trusted trio of email labels)—in addition to your regular old inbox—by enabling Multiple Inboxes.

YouTube, Flickr, Picasa, Docs, and Voice Previews: How many times in a week do you get an email pointing to a YouTube video or Flickr set? How about a new message notification from Google Voice or a shared Google Doc? Enable these features to view (or preview) the video, pictures, document, or listen to your Voice message directly inside your email without popping up a new window.

Forgotten Attachment Detector: Avoid sending yet another email missing an attachment with the Forgotten Attachment Detector, which will poke you with an alert message before you can send an email that appears to be promising an attachment.

Undo send: We’ve all accidentally hit Tab+Enter to send off an email the moment we also noticed a huge typo or other embarrassing problem. Undo send gives you a five seconds after you hit the send button to retrieve your email.

Above I listed a few of my favorite Labs features, but if you take a few minutes looking over what Gmail Labs has to offer, you’ll probably find others you like, too.

Beef Up Gmail with Extensions

If the functionality you’re looking for still isn’t available even after you’ve enabled your favorite Labs features, then browser extensions might be more your speed. You’ve got plenty of Gmail extensions to choose from, but I’m particularly partial to Better Gmail 2, a compilation of Gmail features put together by our very own Gina Trapani. Features include:

  • Add Row Highlights: Highlights the letter rows in the new Gmail when you hover over them with the mouse cursor.
  • Attachment Icons: See what kind of attachment an email has in list view.
  • Attachment Icons (Native): Same as attachment icons, but uses icon images native to your system.
  • Bottom Post in Reply (Plain Text only): Inserts cursor after the quoted message in plain text replies automatically.
  • Folders4Gmail: Lists labels in a folder-like hierarchy.
  • Hide Chat: Hides Gmail’s Chat box in the sidebar.
  • Hide Invites Box: Hides the Gmail invites box on the sidebar.
  • Hide Labels in Message Row: Hides the labels that appear in a message row unless the user hovers over the message.
  • Hide Spam Count: Hides Gmail’s Spam message count.
  • Inbox Count First: See unread message count first on Gmail tab title.
  • Show Unread Message Count on Favicon: Shows the number of unread Gmail messages in the favicon in your Firefox tab.

If your partial to David Allen’s Getting Things Done productivity methods, then you might be especially interested in GTDInbox for Gmail, a seriously cool Firefox extension that helps you turn your email into GTD-friendly action items.

Last, the rest of the crew at Lifehacker would have my head if I didn’t mention Remember the Milk for Gmail—available as either a Firefox/Chrome extension or gadget—that connects the popular to-do webapp Remember the Milk with your Gmail account.

Disect Your Inbox with Laser-Precise Searches and Filters

Gmail’s philosophy from the get-go was “Search, don’t sort,” which is why they replaced traditional folders with labels despite the occasional complaint from new users. It should come as no surprise, then, that Gmail’s search is excellent, and in combination with Gmail’s filters (which allow you to execute actions on incoming messages that match a specific search criteria), the sky’s the limit for how you can slice and dice your inbox.

I won’t go in depth on Gmail’s search operators or how to put together filters here because I’ve done so in pretty good detail here, and not much has changed since then. For the full rundown of Gmail’s advanced search operators, hit up Gmail Help’s search page.

Manage All Your Email Accounts from Gmail

Last, the great part about Gmail is that—apart from being a killer service—it’s also a great email client, and whether or not you want to use your @gmail.com address, you can still use Gmail to manage all of your other email with aplomb.

Gmail can fetch email from other accounts, filter that email into separate labels by the account they arrived from or just leave them all in one inbox, and send email from any one of them from inside Gmail. In fact, despite all of the great dedicated desktop email clients out there, Gmail is still the favorite Gmail client among Lifehacker readers. Rather than detail everything here, I’ll just point you to Gina’s previous guide on how to consolidate all your email using Gmail.


A person could write a book on all the ins and outs involved in getting more from Gmail (this post somehow turned into a novella), so rather than do that I’ve tried to focus on some of the best and newest stuff above. If you’ve got your own favorite features or functionality that I didn’t mention, or you just want to drop a “hell yeah” about a feature I mentioned, sound off in the comments.

Adam Pash is the editor of Lifehacker. His special feature Hack Attack appears regularly on Lifehacker. Subscribe to the Hack Attack RSS feed to get new installments in your newsreader, or follow @adampash on Twitter.


Run Google Wave Inside Thunderbird 3 [Thunderbird 3]

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Google’s Wave tool suffers from a “just another inbox” problem. So it’s great to see Wave running inside a tab in Thunderbird, right next to your email inbox, with a single JavaScript line.

Among Thunderbird 3’s new features is Content Tabs, a way to monitor other web sites and web-based messaging from inside Thunderbird. The Quetzalcoatal blog hacked together a little code that opens Wave cleanly and conveniently inside one of these tabs, and even keeps it open after you restart Thunderbird.

To load it up, head to the Tools menu, select Error Console, and enter this line (be sure to select all of it):

Components.classes['@mozilla.org/appshell/window-mediator;1'].getService(Components.interfaces.nsIWindowMediator).getMostRecentWindow(“mail:3pane”).document.getElementById(“tabmail”).openTab(“contentTab”, {contentPage: “https://wave.google.com/wave/?nouacheck”});

Hit the “Evaluate” button when you’re done, and you’ll see a new tab asking for your Wave login. Log in, click “Remember” to have Thunderbird remember your password, and now it’s just like having a little browser tab opened on Wave.



Waver is a Compact Google Wave Client [Downloads]

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Windows/Mac/Linux (Adobe AIR): Waver allows you to keep a single-column view of Google Wave open on your desktop at all times from which you can read, compose, and keep an eye on what’s happening in your Wave inbox.

We’ve featured ways to keep on top of your Wave inbox before, but if you’re not the type to keep things open in your browser (or you don’t use Firefox), free Wave client Waver is a decent alternative. The client is merely a standalone version of Google Wave’s mobile interface, but it works perfectly as a compact, out-of-the-way client. You can view your inbox, search for waves, view them, reply to them, create new ones and even manage your Wave contacts, all from inside the app.

Waver isn’t the only Site-Specific Browser (SSB) to integrate with Wave. For those that want a full, multi-column Wave-focused client, free app Waveboard aims to tightly integrate Wave with OS X, adding, for example, support for Growl notifications.

Waver is a free download for all platforms, and requires Adobe AIR.


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